Virtubreen Assist
Clear Pricing, No Surprises
Structured Support. Clear Boundaries.
Protected Standards
I offer monthly retainer packages and short-term project packages designed around outcomes — not micromanaged availability.
All work is delivered within agreed hours and turnaround times, allowing for consistent, professional, and reliable support.Turnaround times are clearly defined to maintain clarity and protect your peace of mind.
Monthly Retainer
For business owners who want consistent, reliable support to keep their operations running smoothly and efficiently.
What You Get:
🙌 Streamlined daily operations – your core admin and scheduling handled professionally, reducing overwhelm.
🙌 Proactive management – key tasks, deadlines, and priorities are tracked so nothing falls through the cracks.
🙌 Clear, consistent communication – emails and messages are managed according to your tone and guidelines.
🙌 Optimised workflows & systems – templates, processes, and organisational structures maintained and refined over time.
🙌 Greater focus and mental space – distractions and small admin tasks handled, letting you concentrate on growth.
✨ Peace of mind ✨
reliable, structured support so you can trust that your business operations are in safe hands.
Who this is for:
👉 Business owners seeking a trusted operational partner
👉 Those balancing multiple priorities who need confidence in their daily systems
👉 Entrepreneurs who value efficiency, clarity, and consistency without micromanagement
Foundation Support
10 Hours - £350
per month
Reliable support for essential admin, inbox, diary, and task management. Perfect for small operational needs.
Operational Partner
15 hours - £525
20 hours - £700
per month
Proactive, dependable support across inbox, diary, workflows, client admin, and task tracking. Ideal for growing businesses.
Strategic Support
25 hours - £875
per month
High-touch, structured operational support including project coordination, systems optimisation, and full workflow oversight. Limited availability.
Additional hours billed at £35/hour.
Minimum 3-month commitment.
Project-Based Packages
One-Off Project Packages
These are outcome-focused, short-term projects designed to restore clarity, organisation, and efficiency in your business.
Inbox Reset & Structure Setup
£180 – Up to 1,000 emails cleared
£250 – Up to 5,000 emails cleared
This is a structured, one-time inbox reset designed to restore clarity, control, and professional standards to your daily communication.
What You Get
⭐ A fresh, clutter-free inbox
Your inbox is fully reviewed, cleaned, and reorganised so you’re no longer greeted by chaos every time you log in.
⭐ Mass unsubscribe & clean-up
Low-value newsletters, spam, and outdated emails are unsubscribed from or removed, dramatically reducing future inbox noise.
⭐ Smart folder & label system
A clear, intuitive folder or label structure is created to suit how you work — not a generic system that’s hard to maintain.
⭐ Priority emails identified
Key contacts, ongoing conversations, and important threads are flagged so nothing critical gets missed.
⭐ Actionable emails separated
Emails requiring action, follow-up, or decisions are clearly organised, giving you instant clarity on what needs attention.
⭐ A calmer daily workflow
With distractions removed and structure in place, checking your inbox feels manageable, intentional, and stress-free.
⭐ Simple inbox guidelines provided
You’ll receive easy-to-follow recommendations and rules to help maintain your clean inbox going forward.
⭐ Peace of mind ⭐
You can open your inbox knowing it’s organised, intentional, and finally under control.
For ongoing support, I recommend the Operational Partner monthly retainer or Inbox & Diary Package.
Financial Admin Clean-Up
£295 – Up to 6 months’ backlog review
£350 – Up to 12 months’ backlog review
This service is a one-time financial admin reset designed to restore clarity, organisation, and confidence in your business records.
What You Get
⭐ Invoice and payment review
Outstanding invoices, payment tracking, and inconsistencies are reviewed and clearly organised.
⭐ Expense organisation
Receipts, subscriptions, and expense records are categorised and structured logically.
⭐ Digital folder restructuring
Financial documents are stored clearly and consistently for easy retrieval.
⭐ Template improvements
Invoice trackers, payment logs, and simple spreadsheets created or refined for better visibility.
⭐ Subscription & recurring payment review
Identify unnecessary or duplicate costs impacting your cash flow.
⭐ Clear financial admin process guide
You’ll receive simple, structured documentation to maintain order moving forward.
⭐ Reduced stress around finances
No more scrambling at month-end or before speaking to your accountant.
⭐ Confidence in your records
You’ll know exactly where your business stands.
⭐ Peace of mind ⭐
Your financial admin will feel organised, professional, and manageable.
For ongoing invoice management and financial admin support, I recommend the Financial Admin Management package or Operational Partner monthly retainer.
Process & Workflow Audit
£295 – Single Core Workflow Review
£350 – Up to 3 Key Business Workflows
This service is a one-time operational audit designed to restore clarity, efficiency, and structure to the way your business runs behind the scenes.
What You Get
⭐ A full workflow review
Your current process is carefully analysed from start to finish to identify inefficiencies, duplication, delays, or unclear steps.
⭐ Bottlenecks clearly identified
You’ll understand exactly where time is being lost, tasks are repeating, or communication is breaking down.
⭐ Simplified, streamlined process mapping
Your workflow is rewritten in a clear, logical structure that reduces friction and improves consistency.
⭐ Standard Operating Procedures (SOPs) created
Step-by-step documentation so tasks can be repeated accurately — whether by you or future support.
⭐ Template and checklist recommendations
Where needed, I create or suggest tools that make the process easier and more reliable.
⭐ Practical improvement suggestions
You receive actionable recommendations — not theory — so you can implement changes immediately.
⭐ A more efficient daily operation
Less confusion. Fewer errors. Clearer systems. More confidence.
⭐ Long-term scalability
Your processes are designed to support growth, not hold it back.
⭐ Peace of mind ⭐
You’ll finally feel in control of how your business runs — not constantly reacting to inefficiencies.
For ongoing optimisation and implementation support, I recommend the Operational Partner or Strategic Support monthly retainer.
Area-Specific Ongoing Support
Dedicated management of one key area - without committing to a full operational retainer. Ideal if you need consistent oversight in one core area, but not broader operational support.
Lite Inbox & Diary Management
£350 per month
Professional oversight for your inbox and diary — ideal if you want structure and clarity without fully handing over communication.
What You Get:
⭐ A tidy, prioritised inbox
Important emails are highlighted and organised so nothing critical is overlooked.
⭐ Urgent items flagged
Time-sensitive or actionable messages are surfaced for your attention — you remain the responder.
⭐ Calendar coordination
Appointments are scheduled and confirmed, reducing conflicts and no-shows.
⭐ Basic workflow maintenance
Folders, rules, and templates maintained to keep your daily operation clear and manageable.
⭐ Reduced admin stress
No more scrambling through your inbox or diary — everything is structured and easy to manage.
⭐ Peace of mind ⭐
You know your inbox and diary are organised, giving you clarity while you retain full control over responses.
Boundaries & Notes:
You handle responses; I provide oversight and prioritisation
Structured support focused on proactive organisation
Not real-time communication or full operational management
Inbox & Diary Management
£700 per month
End-to-end management of your inbox and diary — designed to free your time, reduce mental load, and protect professional standards.
What You Get:
⭐ A calm, organised inbox
Emails are reviewed, prioritised, and professionally managed according to your guidelines.
⭐ Clear, on-brand communication
We respond on your behalf where agreed, maintaining consistent tone and messaging.
⭐ Urgent items highlighted
Critical messages are surfaced for your attention, while everything else is handled proactively.
⭐ Smooth calendar management
Appointments are booked, rescheduled, confirmed, and conflicts proactively resolved.
⭐ Forward planning & workflow optimisation
Templates, rules, folders, and processes are refined over time to improve efficiency and consistency.
⭐ More focus and mental space
With full inbox and diary management, you can focus on clients, revenue-generating work, or high-priority projects.
⭐ Peace of mind ⭐
Trust that your inbox and diary are professionally managed — even without your daily oversight.
Boundaries & Notes:
Full proactive management; client provides guidelines for responses
Structured, outcome-focused support; not real-time customer service
Ongoing optimisation of workflows and templates
Financial Admin Management
£350 per month
Structured support for your financial administration, keeping your records accurate, organised, and stress-free — so you can focus on running your business with confidence.
What You Get:
⭐ Up-to-date, organised financial records
Income and expenses are consistently logged and categorised, so nothing falls through the cracks.
⭐ Clear visibility of cash flow
Know exactly what’s coming in, what’s going out, and where your money is being spent.
⭐ Tracked invoices and payments
Outstanding invoices, payments received, and due items are monitored so you never have to guess or chase manually.
⭐ A monthly financial snapshot
A simple, easy-to-understand summary showing activity for the month — perfect for quick reviews or sharing with your accountant.
⭐ Tidy, accessible records
All receipts and documents are digitally organised, making audits, tax time, or reviews simple and stress-free.
⭐ Reliable spreadsheet records
Your financial data is neatly maintained in a clean, structured spreadsheet you can trust.
⭐ Reduced admin stress & mental load
No scrambling, back-tracking, or overwhelm — your books stay tidy in the background while you focus on growing your business.
⭐ Confidence in your numbers ⭐
Even if you’re not a “numbers person,” you’ll feel in control knowing your financial admin is accurate and organised.
Boundaries & Notes:
Administrative support only; does not include bookkeeping, accounting, tax, or financial advice
Structured, proactive support focused on clarity and organisation
Ad-Hoc Support
One-Off Assistance
£35 per hour
Flexible, short-term support for specific tasks or urgent needs. Ideal for business owners who need immediate help with a task, project, or admin challenge without committing to ongoing support.
Who this is for:
👉 Business owners with short-term administrative needs
👉 Those seeking support for specific tasks or projects without ongoing commitment
👉 Entrepreneurs who occasionally need professional help to maintain operational clarity
What You Get:
⭐ Targeted, outcome-focused support – specific tasks completed efficiently and professionally.
⭐ Flexible approach – work agreed in advance so you know exactly what will be delivered.
⭐ Operational clarity – your business systems, inbox, or processes handled with care and structure.
⭐ Peace of mind ⭐
know that urgent or one-off tasks are completed reliably, without disrupting your workflow.
Boundaries & Notes:
Ad-hoc support is task-focused, not designed for long-term management
Scope agreed per task or project to maintain quality and clarity
Recommended for one-off or urgent needs; ongoing challenges are better served through Retainer or Area-Specific packages
Ready to free up your time and mental space?
Book a discovery call to discuss your needs and find the right support for you.
